Department of Procurement

Duties :

1. Perform all executive tasks related to purchasing necessary materials and equipment as per approved rules and regulations


2. Complete all bids documentations after receiving them from the concerned parties


3. Perform all executive tasks related to all bids of services and constructions as per approved rules and regulations


4. Advertise and invite for bids and arrange meeting with contractors and vendors and answer their inquiries before opening the envelops


5. Participate in the bids analysis


6. Complete the contracting procedures after obtaining the decision of the authorized person


7. Draft the contracts in cooperation with the legal department and get them signed from the authorized person. Then, inform concerned parties


8. Issue purchase orders to vendors and inform concerned parties


9. Perform direct procurements as necessary


10. File all necessary documents of the vendors, contractors and consultants to enable the ministry to check and follow up on their works


11. Acquire familiarity with the market prices and maintain a file to organize all catalogs and pricelists issued by companies and establishments for their goods and services. This should enable to pass an educated and sound judgment on fairness of the prices/quotes offered by vendors, for either local or foreign procurements


12. Handle the files and registrars related to official procurement procedures, such as : contract record, monitoring the letter of credit record, and other related records


13. Following up on the validity of the LC's and renewing them as necessary


14. Participate in the lay down of the discarding the excess items in warehouses by checking, counting and take the necessary measurements for public sales of such items


15. Participating in the committees forming the authorized individuals desire to form, such as before opening the envelop committee


16. Prepare drafts for work procedures manual for the unit, in collaboration with the administrative development unit and developing them as well


17. Prepare periodic reports on the procurement unit activities, its achievements and proposals for developing its functions to be submitted to the general director of the administrative and financial affairs.

Director :

Organizational position :